Monday, May 31, 2010

How to manage a bookstore

Managing a bookstore is similar to managing any retail businesses. You are planning to run a bookstore, you need to know the basics of bookstore management and book business as a whole.
Categories - Books in a bookstore are categorized according to such topics as engineering, computer, agriculture, politics, law, medicine, religion, business and etc.  So books that have titles that can be grouped into one category should be placed in a bookshelves that reflects the right category for them.
Bookshelves layout in a bookstoreSimilar to supermarket, books as the main merchandise will be displayed on bookshelves. Every bookshelves needs to have a need to help visitors identify the category of books that are being displayed on the bookshelves. In addition, the bookshelf design should be made to receive all the surface of the books' cover without buckling them. Often we find people read the books along the aisle between the bookshelves. The distance between bookshelves should be at least 1 meter to allow to people stand between them without causing the books to fall down to the floor.
Point of Sales - Every bookstore will need a good POS software to help with the selling of the books. By having a good POS application, you will be able to know the number of books that have been sold during the day and the amount of money that you can get. In addtion, the POS will reduce the stock of books in the database inventory so that managers of the bookstore can be informed about the quantity of books.
The outside appearance of the bookstore - This is important because it can attract people to enter. Paint the bookstre in a brighter color with name plank that can be read by pedestrians. Sometimes major bookstores put newly arrived or best selling books on the front windows.
Promotion - Promoting books is not the same as promoting food or kitchen equipment. Books are unique. Every book has different author and different content. If you only operate a small bookstore and do not have enough money to put an advertisement in the local radio or newspaper, you can print a brochure to promote your bookstore. If you have enough budget, you can conduct a seminar by inviting a famous writer to discuss a book that you believe will be needed by people in your town. The author of the books will be very happy to come to your bookstore and become the keynote speaker.
Profit margin of the books - Bookshop owner needs profit in order to pay the bills and to develop the business. From my personal experience, the profit margin that I charge to most of the books is between 25 to 30%. It is a net profit. It means that if I have to take into account the cost of shipping from publishers, the interest rate from the bank and cost of the utilities, then the margin that I charge on the merchandise can reach between 50 to 70%. Before applying a profit margin, you have to be very careful in calculating all the operational cost of the books. The final price must not become a heavy burden. Books have to be affordable so that people can buy them regularly.
So, 25 percent net profit should be adequate for your bookstore business.
Other merchandise - If you want to add other merchandise to your bookstore, you should consider the products that are still relevant with the core of your business which is selling books. As a bookstore owner, I would recommend school supplies such as pencils, pens, note books, rulers, bags, eraser and other things that are related to schools. Big bookstores add office supplies in their merchandise and electronic products such as computer, digital camera and music instruments. Art supplies can also be added into the merchandise of your bookstore but all of them have to be sold in separate section. The merchandise can be displayed on the same floor but they should have separate sections so that they will not be mixed with books. by Charles Roring
Also read:
Managing a home based bookstore
Factors to consider in bookstore business
Promoting your bookstore

Saturday, May 29, 2010

Managing a bookstore

Bookstore management is similar to retail management in all of its general principles. In my previous article, I explained a little bit about Managing Home Based Bookstore. Now I am discussing a broader topic Managing A Bookstore. So, what are the differences between these two titles. Well, bookstore can be a home based, non-home based for instance the one that is located in a mall or an independent building in a strategic location on a busy street. The latest trend that is increasingly popular is online bookshop. With three types of bookstores, there will be three kinds of management to make these businesses successful. First I will deal with home based one.
Managing a Home Based Bookstore
Because I have discussed this topic in my previous article, I will make my explanation as briefly but as clear as possible. Home based bookstore in its size usually is a small, mom and pop store that is run from a garage. I personally manage my home based Xavier bookstore from my living room. Because it is a small bookshop, I give more attention in the book market that are really needed by my customers. I carefully make research on the what book categories that university students in my home town Manokwari are looking for. Because the university has study programs that are related to agriculture and forestry, many of my books are about these topics. In addition, the percentage of Christian population in this town is high, books about Christianity is the highest in monthly selling.
To minimize the cost, I don't hire any employees. I use two computers to help me with Point of Sales and Online Bookstore management. Brick and mortar bookshop that is run from home can compete in the national and international level through online store. I will discuss more about it in my third point. Last year, I got 400 million rupiahs or around 40,000 US dollars from this home based bookstore business. It is very profitable business if we are serious in running it. So, if you are now considering of running a home based bookstore, do it now. You have to be smart in determining the profit margin you will charge to your books without losing your competitive position.
Managing an Enterprise Class Bookstore
If you have large amount of capital or if you can tap capitals from banks, your friends, parents, and other business partners, you can set up a big bookstore that is located in an independent building at a strategic location in your town or city. Managing such a big bookstore cannot be done  alone. Besides you need more workers, you will have to be very professional manager. The bigger the bookstore, the more complicated its management will be. Employees will work in two or three shifts. You also need to think about gaining enough profit to be shared with investors at the end of a business year. In addition, the overhead cost such as electricity, and other utilities can be high. If you get substantial amount of loan from a bank, you have the obligation to pay it back. Managing a bookstore in this size is a serious thing. You cannot just close it if you want to visit your friends in other city. Personally, I have never experienced managing an enterprise class bookstore with around 30 employees. With the rapid growing of my home based bookstore, I will someday have to hire more workers and move my bookstore to a building or a mall where the number of visitors is higher and the potential of profit earnings is better. The lay out of bookshelves and the bookshelf design play an important role in ensuring smooth flow of people moving around your bookstore.
Managing an Online Bookstore
Talking about online bookstore, this type of bookshop is now getting popular among students because they can get books that they are looking even from the other side of the world. Online bookstores now in tight competition with brick and mortar bookstores. In order to enter international market, brick and mortar bookstores (including home based bookshops) are now launching their own online bookstores.
To open an online bookshop, you need an internet connection, and a little investment on webhosting. Today, e-commerce shopping cart software such as OS Commerce, VPASP and ZenCart can be used to set up an online retail stores including a bookstore. The management of bookstore using such shopping carts is relatively easy. You don't even need to know html code although some knowledge about database management will be helpful. Overall, all you need to think about is how to categorize your books using that e-commerce software and how to handle the shipment of the books if there are customers ordering your merchandise from other countries.
If you don't know how to operate e-commerce shopping cart for your online bookstore, you can still have your own online bookshop by registering yourself as an Amazon Associate. After becoming a member, you can write a review about the book that you used to read and add book (the code is provided directly by the into your blog post. The best and the easiest way to do this is by using The easiest and the fastest blogging platform that is provided by Google.
There are still many factors to consider in bookstore business that you need to know in order to successfully make profit from your bookstore. I will explain about them one by one later in my other blog posts. So, do not hesitate to regularly visit this blog sometime in the near future. by Charles Roring

Friday, May 28, 2010

Managing Home Based Bookstore

If you are interested in opening a home based bookstore then you will need to know a number of factors to consider in bookstore business that are related to management. Because selling books is part of retail business, the general principals of running a retail store also apply in running a home based bookshop.
Personally, I have been running my home based Xavier bookstore since December 2006. It was hard for the first time because I had never worked in a bookstore. I had to improve my skills in running my home based business through a lot of trials and errors. Now, the business has been very good and I got a lot of money from it. It is my main stream of income besides Google Adsense.
Okay, if you are really serious in having your own home based bookstore, here are some of the tips that you need to know before opening a bookstore:
  1. Make survey on book needs - See the routes of public transportation that pass by your house. They show the types of people/ passengers in the buses that pass by your house every day. Are they office workers, high school students, or university students, or farmers? If you open your bookstore, they will most likely stop their buses and enter your bookstore. So, provide books that are suitable to their needs.
  2. Make survey of people within the radius of 300 meters around your house - People who live within the radius of 300 meters from residence will visit your home based bookstore. They will go to your bookshop on foot. Identify who they are, what professions they are, and what levels of education they have. Provide books that they need
  3. If there is a big university, try to find information about the study programs that this university has and the number of students. If possible, you can get the synopsis of each of the study program. This is an important information which you need to get so that you can accurately provide books that the students and the lecturers really need.
  4. Promotion - Because your house might be located not located at a main street, you will need to inform people in your town about its existence. If you have money, you can put an advertisement on local newspaper, radio, or if possible attach banners at main streets in your town or city. If you need an idea of bookstore promotion, please read my story How I promote my bookstore.
  5. Your home based bookstore needs a name. Give a good name that really reflects the spirit of your business. Paint the name on a big plank and display it in front of the bookstore.
  6. Book categories. When you open your bookstore, you need to arrange the books according to a number of categories such as agriculture, engineering, computers and IT, health and medicines, religion, fiction, business, law and politics, and school textbooks. All those books have to be arranged on bookshelves that have been well designed and constructed. A good bookshelf design will not buckle the books. The bookshelves layout should be arranged to allow smooth flow of book lovers moving inside your bookstore.
  7. Computer and software application - To help you with the selling of your books, you will definitely need a computer that is installed with such applications as Microsoft Access, Excel, Word and if possible special POS (Point of Sales) which has been designed for a retail bookshop.
  8. Cleanliness - Keep you bookstore as clean (both indoor and outdoor) and as comfortable as possible. You will need to plant flowers in front of the bookstore.
  9. Be ready to work long hours.
  10. Online bookshop - Study the possibilities of opening an online bookstore using e-commerce shopping cart software such as VPASP, ZenCart, OS Commerce and etc. If you can open an online bookstore, there is a big possibility for it to become bigger than your home based bookstore. by Charles Roring 
Also read: How to handle children in your bookstore

    Follow by Email