Sunday, April 10, 2011

Point of Sales

POS stands for Point of Sales. It is a software that is usually used by a clerk when handling purchase transactions. On the left is a complete package of POS software that has been developed for small retail businesses such as  bookstores, supermarket or mom and pop grocery stores can use it. The 15" monitor is manufactured by ACER with receipt printer from Touch Dynamic/ Epson.
Some fifty years ago, bookstore owners relied on transaction book to calculate and record all the transactions during the whole day of their business hours. Their jobs of recording business transaction were getting easier when electronic cash register was invented in 1970s. When I was a child, I saw an electronic calculator whose head was installed with rolled paper. When the calculator was used, all of the items that were added or subtracted would be printed on the paper. The calculator made the record keeping of booksales became faster and more accurate.
In 1990s, new electronic cash register machines were introduced into the retail industry. Supermarkets, department stores, restaurant and bookstores adopted them as part of business revolution in 20th century. Later these cash register machines were considered outdated due to the operation of the retail stores which demand more integration of data processing between the front office and the back office and the control of inventory of goods on the shelves.
The arrival of POS system that uses computer database and network greatly revolutionized how people run their stores and their companies as a whole. POS software now is not only used for receiving payments of goods or books but also for sending inventory information to the outlet server via LAN cables or wireless data connections. POS system today is equipped with touch screen monitor and barcode scanner that process every business transaction faster than ever before.
In global business environment like what we have to day, a company can have more than one bookstore, say one hundred outlets scattered in several different countries. To serve a vast network of chained bookstore, Point of Sale software system that is installed in every checkout terminal must perform its duty without any interuption. Such POS needs to be supported with a DBMS (Data Base Management) system that is reliable and scalable. Store managers and bookstore owners can follow every minute of their shop performance. They can make better decisions based on the amount of sales that they have achieved and the level of inventory merchandise that they still have.
All of these softwares can work if the computer servers that are used to handle the flow of information have faster processors. In case when the servers cannot perform their jobs well, the whole business system can stop and we will be going back to manual way of recording purchase transaction one by one again. by Charles Roring

Wednesday, April 6, 2011

POS System for bookstore management and transaction

Every new bookstore owner must consider using POS system for their business if they want to simplify the transaction process between a clerk in the cashier desk and customers. For a small bookstore, one stand alone pos system that is installed inside a cash register machine might be enough but for larger bookstores, the POS system will have some cash register machines to deal with buyers during a rush time and one computer server at the back office to control the inventory level. Most of the bookstores now are operated with POS systems that use DBMS softwares. The price of a POS system that is powered with Microsoft office or MySQL is not expensive. Store owners can get them easily from any computer stores or from software house companies that offer their products on the internet. POS software for small bookstore can fully be developed using Microsoft Access.
However, for online bookstores, the POS system will be different. Today, the software for running an online store can be obtained for free if store owner pays a web-hosting that is provided with Fantastico feature. Inside the Fantastico, there are a lot of software for building online stores from small size mom and pop stores to big size stores whose brances can be found in many states.
Although the e-commerce software for online bookshop is free, it takes more time for the owner to learn how to use them. E-commerce shopping cart software is the heart of POS system of online bookstore. It does not only handle each transaction that occurs online but it also automatically update the inventory or the stock of books that have been bought by online buyers. Without a POS system, a bookstore cannot run properly and can face bankruptcy. by Charles Roring
Also read: Bookstore POS cashier

Tuesday, April 5, 2011

Software for Bookstore Web Sales POS

If you are now planning to run an online bookstore selling books on the internet, you will definitely need some software to do the job for you. In the e-commerce business, most of the retailers will need a dynamic website that is powered by a shopping cart software to handle all online transactions for you. The shopping cart technology usually runs under asp or php scripts that interact with access or mysql database.
Today such bookstore management software is available for free if you buy a webhosting package that provides Fantastico feature. Fantastico has got some ec-commerce solutions such as CubeCart, OS Commerce and Zen Cart. Their working principles are similar to any POS software for small bookstore that you can see in brick and mortar bookstore as well as other retail store in the downtown of your city.
Although shopping cart software has some similarities with bookstore POS cashier software used by retailers, they have some differences too. In brick and mortar bookstore, a clerk will enter the data using a barcode scanner into a cash register machine that is connected with a database server in the back office of the store.
In online bookstore, clients interact with the shopping cart software through an interface that an interface that connects them with bookstore database. All the transactions are carried out by the clients from selecting the books or other goods that he or she wants to buy to entering credit card information and address.
One the other side of the world, bookstore owner will open the back office pages through admin page to execute the transactions. He or she will check in his or her bank account whether the amount of money that is requested for the purchase of books has been received or not.
Shop lifting that is usually found in brick and mortar retail stores does not occur in online bookstore business. But attacks from hackers and credit card fraud have been the main concerns among the owners of online bookstore.
To improve the security of online transactions, most retailers rely on payment gateway companies such as paypal and verysign. These companies provide secure online transactions between customers and retailers. Through a trusted payment gateway party such as Paypal, customers can buy anything online securely and online bookstore owners can receive money in their bank account in no time. In simple words, online bookstore software will have to be linked to a payment gateway system such as PayPal and Verisign for the transfer of money. Another feature that a bookstore web sales software usually  need is a feature to calculate shipping cost. It can do the job alone or connect with the websites of DHL or UPS or post office. The calculation of shipping cost is complicated especially if the address of the customer is located abroad in places where DHL or UPS do not have their branch offices there. I often find that the shipping cost has to be calculated manually by online bookstore owners in Indonesia because their national post office company, PT POS does not provide assistance for small bookstore owners to calculate the shipping cost automatically. This is one thing that PT Pos Indonesia has to deal with if they want to improve their services to their customers who are using website to buy goods that they need but are available in other island or city. by Charles Roring. 
Also read: Operating a bookstore cash register machine

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